Job Description
We’re looking for a proactive and detail-driven Conference Assistant to help bring memorable experiences to life across our venues. You’ll assist with everything from the first inquiry to the final follow-up — turning ideas into smooth, well-executed events. This role is perfect for someone with a background in hospitality or event planning who enjoys being at the heart of the action and takes pride in thoughtful, guest-focused delivery.
This is a full-time role based in our main office in Lautoka, with regular involvement on-site during events. You’ll work closely with our accommodation partners, food & beverage teams, and event staff to ensure every detail runs to plan. If you’re organised, communicative, and love seeing events come together from setup to pack-down, we’d love to hear from you.
Duties & Responsibilities:
- Respond to event inquiries and convert them into bookings.
- Prepare and follow up on invoices, payments, and banquet event orders (BEOs).
- Coordinate accommodations for event attendees.
- Oversee and assist in event setup, staffing, and delivery.
- Inspect event spaces for cleanliness and functionality.
- Coordinate with Food & Beverage for meal schedules.
- Supervise and execute (when needed) event logistics from setup to breakdown.
- Conduct post-event evaluations for continuous improvement.
Required Skills/Attributes:
- Previous experience in event planning or hospitality.
- Strong communication and organisational skills.
- Ability to multitask, be flexible and handle high-pressure situations.
- Knowledge of event setups, AV equipment, and catering.
- Attention to detail and problem-solving skills.
Interested candidates to apply no later than 19th April 2025.
Only candidates selected for interview will be contacted. If you do not hear from us, please assume that your application has been unsuccessful. We thank you for showing your interest in enhancing your career at the Tanoa Hotel Group.
